Excerpt from:  NetSuite and NetSuite Consulting
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January 19, 2008

NetSuite for Geniuses: It's Tax Time

Generating 1099s in NetSuite for the Contractors

We always receive several inquiries this time of year about printing 1099s from NetSuite for contractors that have worked for your business over the past year. It's actually quite simple.

First, you should be paying them from a specific expense account, or even from several specific expense accounts. So, when you look at the P&L you should see line items for Contractor Labor, or something similar. Some clients will create different accounts for different types of labor; for example, one for creative and another for technical. They can all roll up of course to a single contract labor account for totalling, also.

When you setup your accounts be sure to enter a value in the 1099-Misc Category field (only visible when setting up an expense account). Normally, for labor it is "7. Non-Employee Compensation," but if you have questions then please consult your accountant.

To manage the time, create a Service Item. Depending on how you bill time, the service item can work in several ways; but for the purpose of this discussion, suffice to say that you should set it up to charge the cost of the hours to the expense account we setup above for contractor labor, and charge the revenue to an income account for services.

In this way, you can enter the contractor's hours on a bill by selecting your service item: This sets up the contractor for payment, and sets up the client for invoicing, at the same time.

Even if the hours are not billable to the customer, logging them on the bill still makes sense, and it will feed the right account so that, at tax time, you can quickly run your 1099s for your contractors.


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